Conference Details for Delegates Driving to NCTC

Conference Details


This information is for individuals driving to NCTC.

Registration includes all conference sessions and Tuesday and Wednesday afternoon action labs.  Your arrival and departure time may impact food service availability.

For Planning Purposes, this is the NCTC Dining Hall Schedule
Breakfast: 6:30am - 9:00am  (Hot food until 8:30am)
Lunch: 11:30am - 1:30pm (Hot food until 1:00pm)
Dinner: 5:30pm - 7:30pm (Hot food until 7:30pm)  |  Dinner Sunday:  5:30pm - 9:30pm (Hot food until 9:30pm)
  If arriving at NCTC after 7:30pm Monday-Saturday or after 9:30pm Sunday, you may request an NCTC Box Dinner to pickup at the NCTC registration desk upon your arrival. Use the conference registration form to request.
   If departing NCTC before the dining hall opens for lunch (11:30am), pre-order a box lunch you pickup at breakfast.  If you are still on campus at 11:30am, visit the dining hall to make a to-go-lunch.
    Indicate your dietary restrictions (such as vegetarian meals, gluten-free meals, nut allergy, etc.) on the registration form.

Delegates staying onsite at NCTC are  'overnight guests.'  Delegates staying elsewhere, are 'commuters' to NCTC.

Registration fee

     Member ($350) | Non-member ($400) | Student/retiree ($250)  |  One-Day ($125.00)

  • Register and pay online with a credit card.  Use this link, Conference Registration
  • Register and pay by mail with a check.  PDF   DOC  
  • You will receive a confirmation message when your attendance is paid and finalized.


Take Notice During the Registration Process

  • NCTC Campus Gate Guards will need your name and those carpooling with you before granting your vehicle access.  Add those names during registration so we can add to the NCTC list.
  • Choose your action labs for Tuesday and Wednesday afternoon and pick a Post-Conference Field Trip for Thursday (Field trips may have extra fees).
  • Add the names of your roommates if any.  All attendees have to register individually even if sharing a room.

Confirm Your Room - 5-Day Window

(through October 7-the guaranteed room date) confirm your room by telephoning the Hotel Reservations office at 304-876-7900. Office hours are Monday - Friday 8:00 AM to 6:00 PM. Tell the contact you are with the AREA conference.  Plan for $152 per person per night.  (Update August 12, 2016)

5-Day window allows AREA to converse with and submit your details to NCTC's List.  

  • Example: You received a confirmation email notice BEFORE September 7; wait until September 12 to book your room.  
  • Another example: You received a confirmation email notice on September 26; wait until October 2 to book your room.  

NCTC Lodging with Meal Plan
"Aquatic Resources Education Association" is a 501(c)3 non-profit organization. Founded in 1994.
Powered by Wild Apricot Membership Software